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Epidemiology & Community Medicine
Room 3105
451 Smyth Road,
Ottawa, Ontario,
Canada, K1H 8M5

Tel.:(613) 562-5410
Fax: (613) 562-5465

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• The effect of the proposed cross-appointment on the member’s responsibilities and privileges;

• Whether the member will or will not have full membership in the assembly of her proposed secondary department(s).

Application Procedure

Individuals interested in a cross-appointment in the Department of Epidemiology and Community Medicine should write to the Chairman stating the reasons for seeking the appointment, and enclosing an updated curriculum vitae describing education, related experience, publications, honours, and sources and amount of current research funding. Preferably, this CV should be in the format prescribed by the Faculty of Graduate and Postdoctoral Studies (FGPS) to facilitate review and possible consideration for simultaneous appointment to the School. In addition, the candidates are requested to obtain a brief letter of confirmation from the chairman of the department where they hold their primary appointment, supporting their appointment in this department. Those applicants who are considered to be appropriate will be invited to present a seminar, and to meet the members of the department. In assessing applications for cross-appointment, Section 17.4 of the collective agreement between the University and APUO will apply. The Departmental TPC and assembly will consider the potential involvement of these persons in terms of:

1. Academic excellence – quality of work, productivity, success in obtaining research grants, other forms recognized by peers.

2. Relevance of research interest to departmental research activities.

3. Commitment of the professor to become involved in departmental activities and programs – teaching, membership on departmental committees, research collaborations, attendance at departmental seminar and graduate student supervision.

4. Ability of the candidate to offer sound training to graduate students in an area of research complementary to this department. This is relevant only for those applicants who are members of the FGPS, or who will be applying for such membership. Procedures for application to the FGPS through the Department of Epidemiology and Community Medicine will be forwarded to interested applicants.

Applicants requesting membership in FGPS must adhere to procedures described by the FGPS. After the applicant’s seminar and meetings with the staff, members of the departmental assembly should convey their recommendations to the DTPC. The DTPC and the Chairman will then vote and forward their recommendation to the FTPC. Once a final decision is made by the Joint Committee (University), the candidate will be notified in writing by the Dean and/or the Chairman. Conditions for cross-appointments:

1. Cross-appointees from Clinical Departments will not normally hold cross-appointments to other basic science departments concurrently.

2. Cross-appointees who have graduate students will be expected to make a defined contribution to academic services / programs in the department, proportional at least to their number of graduate students. The maximum contribution per student could be as follows:

   • Teaching in undergraduate programs as required

   • Member of thesis advisory committees

   • Examiner on MSc. Thesis defenses

   • Pre-submission reader of theses

   • Regular participation in the departmental seminar program

3. The performance of teaching and academic service to the department will provide a basis for requested assessments and for re-appointment after each three year term. For this purpose, a cross-appointee will be expected to provide an annual update of activities as related to the Department of Epidemiology and Community Medicine, which will be included in the annual report of the Department.
   
   
4. The professor must acknowledge his/her affiliation with the department in scholarly publications and communications, where appropriate. Contributions to scholarly publications or other communications by students registered in the department will be identified as coming from the Department of Epidemiology and Community Medicine.

 
Relation to the Department:

1. Cross-appointed professors are encouraged to participate in departmental assemblies, whether they have full (voting) membership or not. Minutes of meetings of the departmental assembly will be provided to cross-appointees.

2. Recommendations by the department on matters such as tenure and promotion will be based on same criteria as for regular full-time members.

3. Cross-appointees will be included in all university and departmental publications listing research supervision and/or areas research.

4. Students in the graduate program supervised by cross-appointed professors are subject to the same conditions and benefits as other students in the program, (e.g. admission procedures, supervisory committees, seminar attendance, course requirements, photocopy and other departmental privileges).

5. Departmental facilities (such as photocopying, access to e-mail, etc.) will be available to the professor if such facilities are not available through the primary department.

Renewal of appointments

When an appointment is due for renewal, a cross-appointee should submit a written request to the Chairman, confirming that they would like to have their appointment renewed for a further term, along with an up-dated curriculum vitae, and copies of any research publications listing the applicant’s affiliation with the department. In addition, a brief letter of confirmation from the chairman of the primary department supporting the reappointment to this department should also be submitted. It will be the responsibility of the applicant to initiate this request at least three months prior to the expiry of a term of appointment, to facilitate the necessary reviews. The departmental TPC will then assess the appointment using the same criteria stipulated for initial appointment.

Revised 13 June 2005/RCN