Frequently Asked Questions

For promotion in the academic rank (Assistant to Associate to Full Professor), you must submit an application to the Dean, with a copy to the Department and Division chairs as appropriate. Templates for application packages are available in your departmental office, on the faculty website as well as the Office of Professional Affairs. The application is submitted online and no paper copies are required. The Office of Professional Affairs also offers a workshop on the process of applying for promotion, twice a year. Here participants can obtain additional information and view successful applications.

Members of Clinical faculty have roles in clinical care, teaching, research and/or administration. To give each of these activities appropriate recognition in faculty members’ career progress, the University has adopted career paths based on the expected time faculty members devote to each of these activities. Promotion standards may be different for different career paths. Faculty members decide on their career paths in consultation with their department chairs and the chairs would ensure appropriate time allocation in the workload of a professor.

The time you spend on each of your service responsibilities would be the prime determinant of your career paths. You should periodically evaluate your workloads and productivity in each of the areas and compare with the expected standards listed in the career path documents. If you need assistance with the evaluation of career paths, you should talk to your chair and/or the Associate Dean for Professional Affairs.

The Faculty Wellness Office may be able to help you sort out health and wellness related issues. The service is strictly confidential and the reports or other information about these consultations do not leave the office of wellness.

Either the Faculty Wellness Office , Office of Equity, Diversity and Gender issues or the Office of Professional Affairs may be able to help, depending on the nature of conflict. If in doubt, contact the Associate Dean for Professional Affairs.

The Office of Faculty Development gives various workshops on improving your skills. The University’s teaching resource service also provides periodical workshops and seminars. Our website lists the upcoming workshops and appropriate links to register for these.

The faculty encourages its members to develop faculty development workshops in their own area of specialization. The Office of Faculty Development can provide advice and guidance in developing these and will host the workshops.

The faculty and university policies on conflict of interest are available on the web.

The application package should be available in the departmental office, but may also be downloaded from the web.

The promotion application goes through the following process and it will take several months before a final decision is made and communicated to the professor.

Regular faculty members (APUO) should consult the collective agreement on the procedures and standards for promotion.

Clinical Professors' application for promotion follows the following schedule

August 1^st

Application filed with the office of the Dean

September / October

List of external referees determined by the CTPC in consultation with the Departmental TPC and chair

November / December

Requests for external evaluations sent

January / February / March

External review letters received and sent to applicant and their departments for comments

April

CTPC evaluates applications and makes recommendations; if the recommendation is negative, the applicant is given a chance to submit additional documents or information within two weeks

April/May

Recommendation sent to the Joint Committee of the Senate and the Board of Governors for final decision

May/June

Final decision received and communicated to the applicant and the chair of the department

Note that the above is a ‘standard’ time line and several factors, such as delayed response from the external referees, applicant and department etc could delay the process.